Should I Hire An Assistant?

Like many business owners, because you’ve been advised that delegating will solve your issues of overwhelm and help you focus on the priorities, you may have thought about hiring an assistant . Unfortunately, without clear systems and processes in place, it’s almost impossible to delegate effectively, and any relief is usually short term.

You can easily end up devoting more time and effort figuring out what the assistant can do, providing instructions and monitoring/managing the results. Add in the extra costs and governmental requirements, and the “solution” becomes yet another burden.

On the other hand, with a little preparation on your part, an assistant can bring the relief you’re looking for and move your business forward in a big way. So, what do you need to do to make it work? Below are some suggested steps to take to get yourself ready to have a functional and effective relationship with an assistant.

  1. Identify and write down at least a handful of tasks (hopefully more) that are done frequently and the same way every time, along with your expectation of time to perform them.
  2. Write down the steps for those tasks as succinctly as you can while providing all the necessary detail.
  3. Identify and write down at least a handful of tasks that are NOT always done the same way, but get done frequently and you are confident  an assistant could perform with only one time guidance up front. Also note your expectation of time to perform these tasks, if possible.
  4. Write down the steps or a general description of the work and the desired outcome for those tasks, as succinctly as you can while providing all the necessary detail.
  5. Declare and implement a method of communicating and tracking delegated tasks and projects, so expectations are always clear and you know where things stand.
  6. Declare and implement a method of tracking time worked by the assistant.
  7. Get clarity about where work will be performed by the assistant, what tools will be necessary, and who will provide them.
  8. When you are ready to hire, always put a written agreement in place between you and your new assistant.